office manager

immediate supervisor: director of finance and operations

position status: Exempt, Full-time Regular, benefits eligible

Work schedule: m-f 7:30 am - 3:30 pm

 

position summary

The person in this position is called to provide a Christian, compassionate, and professional personality in all aspects of day-to-day operations, with complete confidentiality; to provide skilled office management, maintaining accurate records and communication.  The Office Manager must be a team player who shares and participates in the vision and goals of the Schools of the Sacred Heart.

The person in this position follows the established working hours of the Schools of the Sacred Heart office and shall follow all school policies, procedures, and regulations.

essential duties and responsibilities

• Answer/direct phone calls and greet visitors
• Oversee day-to-day operations of the office
• Perform general duties associated with the office
• Coordinate Safe Environment training and maintain all related records
• Coordinate and prepare the Mandated Services Report required for the diocese/state funding
• Maintain office equipment and supplies
• Filing
• Process all mail (incoming and outgoing)
• Maintain databases, including Tandem calendar
• Properly file/maintain confidential records
• Provide support to Administrative departments as needed

required knowledge, skills, and abilities

• Ability to maintain confidentiality
• Knowledge of and experience in current office-related computer system(s), including but not limited to Word, Excel, and Outlook
• Proficient typing and proofreading skills as well as ability to compose and write in proper format, punctuation, grammar, and spelling
• Self-motivated, prompt in performing tasks, and capable of working independently 
• Ability to deal sensitively, courteously, and responsively (via telephone, electronic communications, or in person) when responding to inquiries
• Good organizational skills as well as the ability to multi-task
• Ability to clearly communicate and interact with the many different persons who will be in contact with the office, in a diplomatic and courteous manner
• Must maintain up-to-date Safe Environment certification
• High school diploma or equivalent
• Related experience in an office setting

job conditions / physical demands

The following are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to push, pull, life, and carry items up to 30 lbs.
• While performing duties of this job, employee is required to sit, stand, bend, talk, hear, grasp, reach, and perform repetitive motions of the fingers, hands, and wrists
• Work is performed in an office setting
• May be called upon to perform work/attend meetings at times other than noted above, when necessary

I understand that the above statements are intended to describe the general nature of work required of this position.  This is not meant to be an exhaustive list of all responsibilities, duties, and skills required.  Persons with disabilities may receive reasonable accommodations for performing essential duties.  Duties and responsibilities are subject to change as the needs and requirements of the office change.